Period Underwear Defect Library for an Agreed Inspection Plan
Period Underwear Defect Library for an Agreed Inspection Plan. Sourcing, production and quality teams
Written for sourcing, production and quality teams, Period Underwear Defect Library for an Agreed Inspection Plan explains the decisions, records and approvals to control before the next quotation or sample release. Scope: critical, major and minor defects, AQL sampling, containment and reinspection.
Define critical, major and minor with the buyer
Define critical, major and minor defects with the buyer before inspection. The classification should reflect function, safety, appearance and the agreed AQL plan, not an inspector’s personal preference.
Functional versus cosmetic defects
Separate functional failures such as barrier, seam or absorbency issues from cosmetic defects. A small visual mark and a leaking gusset should not carry the same consequence.
Size, seam, barrier and label examples
Build examples for size, seam, barrier, label and packing defects using photos or retained samples. The example should state what is unacceptable and why.
Sampling and acceptance plan to agree
Agree sample size, inspection level, acceptance number and reinspection rule. Record the lot, sample plan and result so a later shipment can use the same basis.
Containment, rework and reinspection
Define containment, rework and reinspection responsibilities. Rework must be traceable and cannot re-enter the accepted lot without a documented check.
Decision register
| Stage | What to record | Minimum evidence | Dependency |
|---|---|---|---|
| Define critical, major and minor with the buyer | Decision, reference and version | approved brief and scope note | test records and sample identity, production, inspection and traceability records |
| Functional versus cosmetic defects | Decision, reference and version | dated specification, BOM or official-source note | test records and sample identity, production, inspection and traceability records |
| Size, seam, barrier and label examples | Decision, reference and version | sample, test or registration record for the named reference | test records and sample identity, production, inspection and traceability records |
| Sampling and acceptance plan to agree | Decision, reference and version | named approval, exception and change log | test records and sample identity, production, inspection and traceability records |
| Containment, rework and reinspection | Decision, reference and version | RFQ or production-release pack for the next stage | test records and sample identity, production, inspection and traceability records |
Project file to assemble
- Buyer focus: Sourcing, production and quality teams.
- Page scope: critical, major and minor defects, AQL sampling, containment and reinspection.
- Evidence to assemble: for critical, major and minor defects, AQL sampling, containment and reinspection, approved brief and scope note; dated specification, BOM or official-source note; sample, test or registration record for the named reference; named approval, exception and change log; RFQ or production-release pack for the next stage.
- External dependencies: test records and sample identity, production, inspection and traceability records.
- Next step: send a dated brief covering critical, major and minor defects, AQL sampling, containment and reinspection, the destination market and available documents for a feasibility review.
Buyer questions
What must “Define critical, major and minor with the buyer” record?
For critical, major and minor defects, AQL sampling, containment and reinspection: Record the reference and version, the decision, the owner, the date, the evidence accepted and the next milestone. Link it to the approved sample, BOM or artwork rather than a chat thread.
How should “Functional versus cosmetic defects” be handled when information is missing?
For critical, major and minor defects, AQL sampling, containment and reinspection: Keep the item open and state what evidence is missing. Do not let a provisional answer become an approved production instruction without a new version.
What changes require a new release?
For critical, major and minor defects, AQL sampling, containment and reinspection: A change to material, supplier, BOM, measurement, colour, label, carton, test result or delivery term should trigger a new version and a defined cut-off.
Related routes
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Editorial review: 8 November 2026. This page describes a procurement method and does not replace legal, tax or regulatory advice.
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